Are you searching for a short resignation letter format and samples? We have shared some of the best formats that are used by professionals.
Here is the shortest resignation letter I have ever seen in my life. We have more options for you in this article below, but just to save your time, here is just three line letter format.
[Date]
[Recipient’s Name]
[Company Name]
[Company Address]
Subject: Resignation from the post of [your designation]
Dear Sir /Mam,
I hereby resign from my position as [Your Job Title] at [Company Name], effective [Last Working Day]. I am grateful for the opportunities provided. Kindly accept this resignation and process my full and final along with relieving letter.
Thank you for your support.
Yours sincerely,
[Your Name] [Address for future correspondence] [Mobile Number]
Leaving one’s current job for a new one is a crucial decision one has to make in life, which is why it is important to ensure that the process of resigning is professional and graceful.
This is where resignation letters come in, whether it is due to personal reasons such as a family emergency, relocation or maybe you have found a better job opportunity, it is always a good idea to craft and send in a formal resignation letter, even if you are leaving on short notice.
In this article, you will learn what a short resignation letter is and how to write one effectively with the help of a format, samples, and tips.
Table of Contents:
What is a Short Resignation Letter and Why Is It Important To Write One?
A short resignation letter is a concise and compact formal document written to your employer explaining your intention and the reason for leaving your employment. The notice period generally can be of two weeks.
Generally, employers need their employees to give at least two weeks’ notice before they resign so the HR team can start the hiring process of your replacement.
However, this is not always possible for the employees due to emergencies and personal reasons, so they may have to write an immediate short resignation letter.
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Why Is It Important to Write a Short Resignation Letter?
- A short resignation conveys your last working day, reason for leaving etc and there is no reason why anyone would encourage a long one. A short crisp resignation letter is sufficient.
- A well-crafted resignation letter shows that you value the relationships between you and the people at your workplace and you intend to leave on a positive and professional note.
- It is oftentimes legally required for you to give a resignation letter as it can also serve as proof of your date of departure and notice time, which is important for both you and your employer.
A General Format For A Short Notice Resignation Letter
[Your Name]
[Address]
[Phone Number]
[Email]
[Date]
[Manager’s Name]
[Manager’s Title]
[Company Name]
[Company Address]
Dear Mr./Mrs./Ms. [Name and/or surname]
I am writing this short notice letter to inform you of my resignation from the position of [position or title] from [company name], and it will be effective from [date]. My last working day will be [date].
The reason for this short-notice resignation is [mention reason], I hope you understand my situation and forgive me for such short notice.
I am deeply grateful to you and to this company for the amazing opportunities and learning experiences provided to me during the time I worked here, please do let me know if there is anything I can do to help with hiring my replacement in the coming days.
Sincerely,
[Signature]
[Your Name]
Samples For Short Resignation Letter
Below are some short resignation letter examples to help you write one of your own.
Sample 1: Short Resignation Letter Due to A New Job Opportunity
Shrishti Raj
876/2 Saharan Road,
New Delhi, Delhi
0987651234
shrishti@mail.com
15 September, 2023,
Vineet Joshi
CEO
ABCD Company,
456/C Lamington Blvd
New Delhi, Delhi
Dear Mr. Joshi,
Kindly accept this letter as a formal notice of resignation from ABCD Company, and the position of Sales Manager, effective as of Sep 15, 2013.
My last working day will be 20 September 20XX, the reason for my resignation is that I have been accepted for a new job opportunity with immediate joining.
I am deeply grateful to you and to ABCD Company for the amazing opportunities, relationships, and learnings in the past few years. Please let me know if you need any assistance with the transition or hiring of my replacement.
Sincerely,
Signature
Shrishti Raj
Sample 2: Short Resignation Letter Due to Personal Reasons
Rohan Pandey
908/A Thandi Lane,
Pune, Maharashtra
6784560912
rpandey@aaamail.com
October 3, 20XX,
Harsh Vardhan
CEO
XYZ Company
Amar Building 3rd Floor,
Pune, Maharashtra
Dear Mr. Vardhan
This letter is to inform you that I am resigning from the position of Head of Technology due to personal reasons, this will be effective as of October 3rd, 20XX, and my last working day will be Oct 10th, 20XX, I apologize for any inconvenience caused by such a short notice period.
Thank you for giving me the opportunity to work at XYZ Company, I am sure the knowledge and skills I gained there will be of great use to me in my career going forward.
You can contact me on my phone no. or email if you need any help with the transition.
Sincerely,
Signature
Rohan Pandey
Sample 3: Resignation Letter for 24-Hour Short Notice (Email Format)
Subject: Resignation
Dear Mr. Patel, CEO
This email is to inform you that I won’t be able to continue working as Talent Acquisition Manager at ABXZ Company effective tomorrow October 6th, 20XX. My current circumstances have left me with no choice but to make such a drastic decision and leave with a 24-hour notice period.
It has been an honour to work alongside you at ABXZ Company, I have learned so much in the past year, and for this, I am extremely grateful. I humbly request you to start my exit process and settle any remaining payments as soon as possible.
Sincerely,
Rakshit Bisht
[Mobile number]
rakbisht@abcmail.com
Sample 4: Short Resignation Letter For Leaving on 2 Weeks Notice
Hritik Mehra
1190/4 Chandra Nagar,
Dehradun, Uttarakhand
[mobile number]
mehrah@popmail.com
October 9th, 20XX
Puneet Sharma
CEO
AZM Company
109-45, Secretary Road
Dehradun, Uttarakhand
Dear Mr. Sharma
I kindly request you to accept this letter as my formal notice of resignation from the position of Head of Digital Marketing at AZM Company, effective as of October 9th, 20XX.
My last day of work will be October 23, 20XX, I think a two-week period is sufficient time to find a replacement for me, if you need any help with the hiring process, please do let me know.
I will be forever grateful to you for giving me this opportunity to work and grow alongside the company, I am sure the expertise I gained here will be of great use to me in my future endeavors.
Sincerely,
Signature
Hritik Mehra
Sample 5: Short Resignation Letter Due To Stress
Akansha Gupta
670/35 Sector E, Indra Nagar
Noida, Uttar Pradesh
[Mobile number]
akgupta114@xxmail.com
October 3rd, 20XX
Nanda Gopal
CEO
MNBV Company
540/C Shelton Building, 4th floor,
Noida, Uttar Pradesh
Dear Mr. Gopal
I have written this letter as my formal notice of resignation as the Lead Designer at MNBV Company. My last day at work will be October 4th, 20XX.
The reason for my resignation is the stress I have been dealing with due to the current circumstances at the workplace, which is why I won’t be able to complete the usual notice period and will be leaving immediately.
Other than the recent circumstances, my time spent working for MNBV Company has been great, I learned so many skills that will be helpful to me in my career ahead.
I thank you for your understanding, if there is anything I can do to make the transition easier, or perhaps get the new hire up to speed on recent projects, I will be glad to do it.
Sincerely,
Signature
Akansha Gupta
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Additional Tips To Write A Short Resignation Letter
Below are some tips to keep in mind when writing your resignation letter.
1. Be Clear and Concise
A resignation letter should be concise, easy to understand, and to the point, no need to go into unnecessary details and make it lengthy.
2. Make Sure to Mention Important Details Clearly
Details like the length of the notice period, the reason for the resignation, the position you are resigning from, and your last working day should be clearly stated in the letter, this will give your employer time to hire someone to fill in for you.
3. Convey Your Gratitude
Express your gratitude by thanking your employer for the opportunity to work at their company and for the experiences you gained there.
4. Write in A Positive Tone
Avoid negativity in your resignation letter and keep a positive tone, even if your reasons for leaving are due to negative circumstances at your workplace.
5. Notify Your Manager
If it’s possible, it is a good idea to engage in face-to-face or phone conversation with your manager before you send in your resignation letter.
This can help reduce negative feelings between the two of you and you can also get a chance to talk about your final compensation or any other queries related to your departure.
6. Proofread Carefully
This one goes without saying, but you should proofread your finished letter carefully to make sure there aren’t any typos, grammatical errors, or formatting issues.
Related: Check out a perfect list of answers for questions like Tell me about yourself.
To Conclude
Writing a short resignation letter is a vital skill that can come in handy when you want to resign from your current job and ensure that you leave on good terms with your colleagues and managers.
The sample resignation letters and tips provided in this article can be beneficial to anyone wanting to write a letter of their own, resign professionally, and move forward with their careers.
FAQs – Short Resignation Letter
Here are answers to some common questions regarding this topic.
1. Why do I need to write a resignation letter?
A well-crafted resignation letter is a professional and courteous way to inform your employer of your decision to leave the job. It also shows that you value the relationships between you and the people at your workplace and you intend to leave on a positive and professional note.
2. What should be included in a short resignation letter?
A resignation letter should contain important details like the length of the notice period, the reason for the resignation, the position you are resigning from, and your last working day.
It should also include some general details like your name and contact info, your employer’s name and contact info, and the date.
All of the above should be written in a positive tone.
3. Is it okay if I quit without giving a formal short resignation letter?
While it is not 100% mandatory in all companies to give a resignation letter when leaving, it is still in your best interests to give one.
Your professional reputation will be maintained and your relationships with your employer and colleagues will be good even after you leave. You also have a much better chance of returning to the company (if you even want to) if you leave on a positive note.
4. Is it mandatory to provide a reason in the short resignation letter?
Your employer will definitely appreciate it if you provide a legitimate reason for leaving in your resignation letter. However, you don’t have to state the reason if it is too personal, just write that it is a personal reason that requires your immediate attention.
5. Can I send my short resignation letter via email?
Generally, a resignation letter via email will be acceptable, but you should still check your company’s policies on whether they accept an email resignation letter or not.
Still, it is recommended to compose your letter on a printed and signed copy and deliver it personally or via mail.
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About the Author:
Mrs. Sunny Gupta is the co-founder of a leading talent recruitment firm ecH-aaR Manpower Solutions.
She has worked with several leading brands as HR and helped them in scaling up their organizations.
She is an expert in career counselling, resume making, manpower planning and ERP.